Common questions
The questions firms ask us most. If yours isn’t here, hello@getarchflow.com works.
General
Archflow is project and practice management software for architecture firms. It covers phase-based budgets, timesheets, invoicing, consultant coordination, and firm-level reporting in one tool.
Architecture studios with anywhere from a handful of people to a few hundred. Day-to-day, the people in it are principals, project architects, PMs, ops/admin leads, and finance.
Yes. We don’t market to engineering, accounting, or consulting firms. The product is tuned to architectural project structures and fee schedules.
Yes. We’re used by firms in both the US and Canada. Multi-currency for invoicing is on the roadmap if you operate further afield.
A generic PM tool gives you tickets and boards. Archflow gives you SD/DD/CD/CA phases, fee budgets, sub coordination, and invoices that line up with your fee schedule. The data model is the difference.
Features
Yes. Set fee at the phase level and break a phase into tasks with their own dollar and hour budgets. Most firms use task-level budgets only on the phases that historically run hot.
Designers see the projects, phases, and tasks they’re assigned to and log against them. If a project doesn’t use task-level breakdown, time goes against the phase directly.
Yes, through Consultant Directory. They submit invoices against the phases they are on; you review and approve in Archflow; approved amounts can pass through to the client invoice.
Yes. Each firm or legal entity sits under a parent organization with its own projects, fee schedules, and books. Leadership gets the consolidated view.
Project margin, fee burn, utilization, WIP, AR, and pipeline. Drillable down to the project, phase, or person.
Pricing & Onboarding
Per seat, with three plans. Starter is $39.99/user/month, Professional is $59.99, Enterprise is custom. Annual gets a discount.
No self-serve trial. We do a 30-minute demo first so we can see what your firm actually does, then talk about whether it’s a fit.
For most firms, days. Active projects, fee schedules, and team setup go in fast. Multi-firm or larger setups take longer because there’s more to configure.
Yes. We help with imports during onboarding. Bring active projects, contacts, and historical data and we’ll figure out what’s worth migrating.
Comparisons
Both are architecture-specific. Archflow goes a level deeper on budgeting (task-level), includes Consultant Directory, and supports multiple firms under one parent. See the full comparison.
BQE has accounting (GL, AP, payroll) inside it. Archflow doesn’t. Most Archflow firms run alongside QuickBooks or Xero. The trade-off is breadth vs. focus and rollout time. See the full comparison.
Those tools start from time tracking or invoicing. Archflow starts from architectural project structure and connects budgets, time, sub coordination, and invoices around it.